BS7858 Staff Vetting: An Ultimate Guide to this British Standard

BS7858 Staff Vetting: An Ultimate Guide to this British Standard


In an increasingly complex world, it is more important than ever to take measures to ensure the safety and security of staff. BS7858 vetting is a process that allows organizations to confidentially access criminal records and personal references of potential employees. Through its selection criteria, employers can ensure that they are bringing on trustworthy individuals to guard their assets or facilities, as well as protect their data and business interests from possible fraudulent activities or negligence.

Moreover, BS7858 staff vetting gives employers’ peace of mind that the staff working for them have been properly vetted for any incriminating past activity or behaviors. This valuable screening process helps increase organizational security and customer assurance, making it an invaluable tool for many businesses in today’s climate.

What is BS7858?

BS7858 is a British Standard developed in 2012 to guide organizations in the vetting and screening of employees and contractors in the security industry. It provides the essential checks, background studies, and verification steps needed to ensure that any individual with access to potentially secure information or premises is trustworthy and reliable. The standard outlines how organizations should collect, analyze, store, and use their screening data.

Additionally, it seeks to promote fairness for all individuals by ensuring trustworthiness through best-practice reporting methods, as well as handling sensitive customer information appropriately and keeping it up to date so organizations can make informed decisions about who should have access to sensitive areas within their businesses.

What Does BS7858 Do?

BS7858 is the industry standard for pre-employment screening when it comes to security personnel, like door staff and guards. This code of practice guides how employers should go about conducting the necessary background checks to help reduce the risk of engaging unsuitable individuals in security roles. BS7858 outlines the basic requirements of pre-employment screening, including checking criminal records and verifying identity documentation, which must be done before offering someone a job in this field.

Moreover, it also outlines employee training requirements, relevant legislation, and record-keeping procedures. Thus, the standard allows employers to ensure they’re taking appropriate steps to appoint personnel who are suitable for these roles and can provide a safe environment for their customers or staff.

How Should You Use BS7858?

BS7858 is an important security standard that guides how screening and vetting should be conducted for personnel in a wide range of industries. To ensure compliance with this standard, businesses should look at implementing an effective automated system to track every stage of their background checking process; from identifying suitable roles, collecting the necessary information, conducting identity and document verifications, all the way through to final reporting.

So, by having a clear process in place that complies with BS7858 requirements, companies can have peace of mind knowing they have conducted a thorough and secure vetting procedure.

Let’s have a look at the step-by-step overview of this British Standard for vetting:

Step 1 – Company-Wide Policies and Procedures

Here are the policies and procedures of BS7858:

1.  Security Screening

All employees must undergo security screening before being hired. This screening will include a criminal background check and a review of any relevant financial history.

2.  Access Control

All employees must have their unique login credentials for access to company systems and data. Employees will only be granted access to the systems and data that they need to perform their job duties.

3.  Data Protection

Company data must be protected from unauthorized access, use, or disclosure. Employees must take measures to protect company data when working with it, both physically and electronically.

4.  Physical Security

The physical security of company premises must be maintained at all times. This includes ensuring that all entrances and exits are secure and that all areas are well-lit.

5.  Emergency Procedures

In the event of an emergency, workers must know the procedures that need to be followed. This includes evacuating the premises in an orderly manner and contacting the appropriate authorities.

6.  Reporting Suspicious Activity

Each employee must report any suspicious activity that they witness to a supervisor or other designated individual. Suspicious activity includes anything that may indicate a security breach or threat to company property or personnel.

7.  Compliance with Laws and Regulations

Staff must comply with all applicable laws and regulations, both in their country of residence and in the country where the company is headquartered. Failure to comply with laws and regulations can result in disciplinary action, up to and including termination of employment

Step 2 – Anti-Fraud Prevention

Businesses operating in today’s world need to protect themselves and their customers from the risk of fraud, which is where BS7858 comes into play. This British Standard outlines the requirements for anti-fraud prevention, including personnel vetting and induction procedures, as well as clear guidance on how to identify and manage contractors who pose a threat of fraud. Adherence to BS7858 standards allows businesses to ensure that their staff and contractors are trustworthy, reducing the risk of fraudulent activity in their organization.

Also, compliance with this standard allows companies to demonstrate commitment to anti-fraud prevention which can be beneficial when seeking new clients or pursuing projects. There is no doubt that any business looking for an effective way to deter fraudulent activity should consider making BS7858 part of its operational processes.

Step 3 – Advertising and the Application Process

Advertising has become an important tool that facilitates the process of finding skilled and experienced individuals to fill vacancies and ensure an effective workforce. Following BS7858, the application process must be secure and streamlined, providing employers with a reliable pool of suitable candidates.

Furthermore, organizations can utilize various advertising channels and evaluate data such as response times and sources of applications to best suit their needs. With targeted recruitment campaigns, employers have a greater chance of discovering potential employees who meet specific skill sets required for certain roles. Therefore, it gets easier to find the ideal candidate for the job by advertising through BS7858.

Step 4 – The Interview Process

Going through a rigorous interview process can be daunting. Especially, when it involves strict background screens to ensure a successful hire. BS7858 is an ideal process for employers looking to ensure they hire the most qualified candidates. It also ensures the safety of their business and customers. This screening process consists of four stages and provides an accurate, holistic view of prospective hires that businesses can rely on.

Additionally, potential employees get peace of mind as only authorized people at the organization to have access to this information. A thorough BS7858 process simplifies the recruitment process for everyone involved. So, companies can build their best possible team quickly and responsibly.

Step 5 – Checking References and Records

When it comes to completing the BS7858 vetting process, ensure to check all references and records. This provides employers with the comfort of knowing that their staff members have experienced rigorous background checks. And have not previously been involved in any illegal activity.

It is important to note that while no two people have identical backgrounds. So, by conducting thorough reference and record checks employers can identify patterns of behavior. It ultimately protects individuals as well as their employees. With a well-structured BS7858 vetting process in place, companies can be certain they are making the right hiring decisions for their businesses.

Step 6 – Issues to Keep in Mind Throughout the Staff Vetting Process

The BS7858 staff vetting process can be an effective method for verifying the backgrounds of staff members. However, it is important to remember that to get reliable results and avoid any potential issues, consider a few different factors. When vetting potential new hires or contractor personnel, it is critical for employers to always adhere to local legislation. It may apply as well as enact any additional security checks that are appropriate for the particular environment.

Furthermore, be careful throughout the entire process to meet all data protection requirements to keep personal data records secure and confidential at all times. By keeping these issues front of mind throughout the BS7858 staff vetting process, employers can ensure they are doing all they can do to protect themselves and their organization in the long run.

Final Thoughts

Complying with BS7858 is not a voluntary commitment that businesses can take lightly. The costs of non-compliance are simply too high. However, by properly implementing this standard, we may provide an invaluable contribution to security. It can also deter criminal elements and protect staff, property, and assets. If you like to know more about this important standard or need help implementing it in your organization, Smart Workforce can help.

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